Documentation for AOG shipments represents a complex balancing act between thorough compliance and urgent timing. While the emergency nature of AOG situations doesn’t eliminate paperwork requirements, experienced logistics providers have developed streamlined processes to prepare documentation quickly without sacrificing accuracy.

Commercial invoices form the foundation of AOG documentation and must contain specific information that customs authorities need to assess duties, taxes, and compliance with import regulations. These invoices must clearly describe each part using both common names and technical specifications, include accurate monetary values (which can be challenging for rare or custom parts), specify the country of manufacture, and indicate the aircraft tail number or operator receiving the parts. The invoice must also clearly state that this is an AOG emergency shipment to help customs officials understand the urgency.

Packing lists provide detailed information about how parts are packaged, their dimensions, weights, and any special handling requirements. For complex shipments containing multiple parts, packing lists help customs officials and cargo handlers understand what they’re dealing with without having to open every package, speeding up the inspection process.

Airway bills serve multiple purposes beyond just shipping labels. They contain routing information, handling instructions, liability terms, and customs declarations. For AOG shipments, airway bills often include special service codes that alert cargo handlers and customs officials to prioritize processing. They also contain emergency contact information so that any issues during transport can be quickly resolved.

Dangerous goods documentation adds another layer of complexity when AOG shipments contain regulated materials. Shipper’s declarations must accurately classify materials according to UN dangerous goods codes, specify proper shipping names, indicate packing groups and hazard classes, and include emergency response information. Material safety data sheets provide detailed information about chemical composition, handling precautions, and emergency procedures if accidents occur during transport.

International shipments may require additional documentation such as certificates of origin, particularly when parts are manufactured in countries with specific trade agreements or restrictions. Some destinations require import licenses or permits for certain types of aircraft parts, especially those with potential dual-use applications in military or security contexts.